A Complete Guide to Remote Online Notarization


Developing and implementing electronic signature technology has brought a lot of convenience in various industries, including notarization. Most people want better ways to complete transactions without relying on traditional paper-based systems. Optimized flexibility and reliability are the biggest advantages of digitizing notarization transactions.

The pandemic accelerated digital notarization since most businesses switched to digital ways of completing transactions. Moreover, adopting digital notarization laws in multiple states has increased in popularity. Remote online notarization  (RON) utilizes digital applications to solve business notarization needs. The implementation of this digital solution in document signing and verification promotes greater efficiency and customer experience. Digital notarization also eliminates fraud throughout mortgage transactions.

Appreciating the need for digital notarization is critical. However, this initial step in the digital revolution in business requires staying updated with relevant laws and a comprehensive understanding of digital notarization.

The need to digitize mortgage lending

Digital notarization leverages electronic applications like esignature to notarize documents remotely. These technologies ensure secure and efficient notarization, thus saving notaries the time and cost of traveling to meet signers for the physically signing documents. However, completing a notarial act on electronic devices depends on state laws’ permits and is relevant for completing specific transactions. For example, the most popular applications of digital notarization include financial, law and government, and health services.

Financial and insurance industries require digital notarization to ensure the validity of specific transactions. Various entities in the legal services industry, including law firms, depend on digital notarization to streamline the notarization process of multiple documents.

What conditions should you satisfy for electronic notarization to be legally binding?

The COVID-19 pandemic accelerated the use of digital applications in conducting business activities. Electronic notarization enables remote witnessing of document signing via audio-visual communication. As more professionals embrace the usage of digital applications, more states are authorizing the use of digital notarization in specific circumstances. However, various core principles influence state and federal digital notarization laws. Staying updated with the varying jurisdictions around electronic notarization is critical to appreciate the best applications for digital notarization in your business.

There needs to be more than recognizing the efficacy of telugutechpro digital notarization in various jurisdictions to allow its application in specific industries. The start of electronic notarization implementation makes the concept subject to evolving laws and standards. The validity of digital notarization depends on its completion following all in the state where the notary public obtained registration. The following are the general criteria for digital notarization use:

  • Notary registration with the state
  • Implementation of audio-visual communication technologies for direct interaction between you and the notary. Pre-recorded videos of document signing is not possible with Electronic notarization.
  • The use of e-signatures, e-seals, and digital certificates: The signed documents are to be transmitted the same day using fax.
  • Adherence to data privacy principles
  • Identification presentation: You should transmit a valid photo ID before, during, and after the video conference. However, this step is optional if the notary personally knows your identity. Credential analysis technology to confirm government-issued ID may also be necessary for comprehensive confirmation of validity.

Digitally notarized documents are legally effective anywhere in the country only upon satisfaction of necessary specifications. Business owners should confirm with their local and state authorities to ensure the documents they are trying to verify and sign allow for remote notarization. Fortunately, most states with digital notarization legislation do not consider the signer’s location a key component in the electronic notarization application. However, the notary in charge must be registered with the state where the transaction is happening. Check with the authorities in your local jurisdiction to familiarize yourself with the digital notarization appropriateness for your use case.

The need to digitize mortgage lending

Although the pandemic has necessitated many adjustments toward electronic applications, the need to complete mortgage transactions faster and effectively remains the same. Adopting electronic notarization allows contactless end-to-end mortgage closings. Digital notarization offers automation of business processes allowing business owners to exceed customer expectations, thus promoting competitive advantage.

However, lenders need reliable digital mortgage technology with comprehensive software that covers the entire agreement process from application through approval to closing. Finding the right electronic notarization provider will ensure frictionless, secure, and trustworthy transactions. Select an appropriate electronic notarization solution with necessary transaction-level characteristics to support every transaction process and shift your business to digital notarization.